Modern Xerox machines offer so many different features it would be impossible to test them all out in a single day (or probably even a week). Take a look at our post 7 Jaw-Dropping Features You Didn’t Know Your Xerox Printer Had for a few show-stoppers that barely scratch the surface of what you can do.

Whether you want to access the cloud or work with a remote team in another part of the world, your MFP can make the whole process easier and lightning-fast.

So what’s the catch?

To enjoy all of these features—particularly the internet-connected ones—your machine, like any other internet-capable device, needs to be properly secured to protect your data (and likely your customer’s data) from the outside world.

The good news is that Xerox makes this an easy and incredibly reliable process. Through state-of-the-art security updates and patches and user-friendly installation, it’s very easy to stay protected. Let’s learn more.

xerox MFP security fixesWhy Security Updates Work & How to Install Them on Your Xerox Machine

There is no “set and forget” security measures. Cyber criminals, viruses, and all other manner of baddies are constantly evolving and improving their methods of destruction. Therefore, so too must effective security measures similarly evolve and adapt. This is why it’s important to update your Xerox machine as soon as new security patches are released (and that goes for any other internet-connected device too, for the same reasons).

Fortunately, Xerox is an industry leader in IT security, so they’ve built up quite an impressive track record of staying ahead of the bad guys. Check the documentation for your model and set up automatic updates—that way you’ll never have to worry about forgetting to install an important security release since you’ll have it downloaded and installed automatically.

Here’s some more good news: even if you’re a small business without an IT person or team, Xerox has made sure that it’s incredibly easy to install security updates, even for non-techies. You don’t need to call in a professional or pay any additional fees or service charges: your machine, when updated, will do all the work on its own.

Addressing the Human Factor: Employee Security Training is a Must

Xerox and computer security software developer McAfee commissioned a survey that discovered 54% of employees don’t always follow their company’s IT security policies. Perhaps even more concerning, a full one-third (33%) of employees admitted to not even being aware of the policies at all—which in some cases is likely an indication that the company either doesn’t have any security policies or hasn’t made them visible enough to employees.

Regardless, the point here is that the “human factor” in the fight against cyber attacks is huge. Whether your business is small or large, it’s never too late to have a security audit performed and/or spend a team meeting on covering IT security policies.

cyber security small businessesLearn More About Xerox Security & How an MFP Can Transform Your Office

A Xerox multifunction printer opens up a lot of possibilities for businesses both small and large—in this case, “multifunction” might even be an understatement. From keeping your data safe (even after you print a document) to all the efficiency-boosting tricks you can pull off with cloud printing, modern Xerox products are game-changers.

If you’d like to learn more about how our team of experts at Smart Document Solutions can help your business grow and succeed with the right office products, please feel free to visit any of our convenient locations in Phoenix, Flagstaff, or Lake Havasu. You’re also more than welcome to request a completely free online quote.