Terry

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So far Terry has created 25 blog entries.

Will the Productive Healthy Worker Please Stand Up

For a growing number of people, the question of which Herman Miller ergonomic chair to sit in has become irrelevant. Instead, they’re shopping for a good pair of supportive shoes and a comfortable fatigue mat. That’s because instead of sitting at their desk all day, they’re standing up. Driven by a growing body of research highlighting the dangers of our sedentary lifestyles (and sitting in particular), standing desks have become something of [...]

Will the Productive Healthy Worker Please Stand Up 2017-03-14T09:48:50+00:00

Hard Work Beats Talent on the Road to Success

Talent alone won’t get you very far. The smartest kid in the class might have an easy time getting the grades she needs to get into a top-tier school like MIT. But once she’s there, everyone is at least as smart as she is. Some are much smarter. The only way to stand out and excel in that environment is to work harder than anyone else. In an interview for CBS, Will [...]

Hard Work Beats Talent on the Road to Success 2017-03-14T09:49:04+00:00

How to Encourage Creativity and Sharing for More Productive Meetings

We all know that meetings can be tedious, tiring, and ineffective at resolving the problems our businesses are facing. We need creativity and openness, and what we get instead is disinterested yawning and unhelpful criticism. In many cases, however, this unfortunate situation can be improved with some strategic adjustments to our usual meeting routines. Encouraging Participation First and foremost, allow people to share ideas without fear of criticism or interruption. Managers or [...]

How to Encourage Creativity and Sharing for More Productive Meetings 2017-03-14T09:49:09+00:00

Things to be Thankful For in Arizona

The New York Times says that expressing gratitude makes people happier, so we thought we’d provide you with a brief list of wonderful things to be grateful for in Arizona this holiday season. Being a local Arizona company, the amazing winter weather here has to be near the top of the list. While much of the rest of the country is pulling on their long johns and preparing to hibernate, Phoenicians are [...]

Things to be Thankful For in Arizona 2017-03-14T09:49:13+00:00

Why Supporting Local Companies Matters

Small, local businesses are the heart of the American economic engine. They provide the majority of jobs in the US and play key roles in maintaining and improving the communities we live in. In case that’s not enough, here are five major reasons to make supporting local Arizona companies a personal priority: Supports our local economy It’s a common refrain, but dollars spent at locally owned businesses are more likely to stick [...]

Why Supporting Local Companies Matters 2017-03-14T09:49:27+00:00

What is Office Automation?

Here at Arizona Smart Document Solutions we focus on office automation for our clients daily. But you may ask, what is Office Automation…really? Smart Office Office automation refers to the hardware and software for your computers, printers, smartphones and other gadget. More specifically it refers to how we use these tools to digitally create, collect, store, manipulate, and relay office information needed for accomplishing basic tasks and saving on time and money. [...]

What is Office Automation? 2017-03-14T09:49:33+00:00

How to Have a More Engaged Audience in Office Meetings Using the ICAP Framework

What is Audience Engagement? According to a study commissioned by The San Francisco Foundation and Grants for the Arts, audience engagement is defined as a creating and delivering experiences that have an impact on the participants. So why is engagement important? If the participant experiences more of your presentation, rather than daydreaming, thinking about problems, etc, the more engaged they are. Seems like an obvious statement right? So what are some tools [...]

How to Have a More Engaged Audience in Office Meetings Using the ICAP Framework 2017-03-14T09:49:38+00:00

How to Scan to Gmail with a Xerox WorkCentre

We have been hearing this question a lot lately: “How do I get the WorkCentre copier to scan to a gmail account?” First, make sure that IMAP and POP For All Mail are enabled in the settings section of your Gmail account. POP and IMAP is what allows you to download messages from Gmail's servers onto your computer so you can access your mail with a program like Microsoft Outlook or Mac [...]

How to Scan to Gmail with a Xerox WorkCentre 2017-03-14T09:49:42+00:00

How to Find and Use a Virtual Assistant to be More Productive

Here at Smart Document Solutions we like to help keep our clients productive. In case you haven’t noticed, more and more people are working from home or virtually. 10-20 years ago the vast majority of people commuted anywhere from 10 minutes to an hour – or more – one way. Today that is not necessarily the case. Included in the growing numbers of virtual workers are Virtual Assistants. A virtual assistant (V.A.) [...]

How to Find and Use a Virtual Assistant to be More Productive 2017-03-14T09:49:47+00:00

How to Manage Your Email More Efficiently to Increase Your Productivity

Have you opened your email inbox lately? Lord knows there have been days, weeks, and even months where I have avoided my email inbox as if were radioactive. Others, check their email inbox hour by hour or even worse, minute by minute.   Here at Smart Document Solutions – part of our mission is to make you more productive in the office so you can live your life. Email, a tool for [...]

How to Manage Your Email More Efficiently to Increase Your Productivity 2017-03-14T09:49:52+00:00

Increase Your Productivity with Livestreaming Apps

Here at Smart Document Solutions, our goal is to keep you and your team as productive as possible. Although we’d love to earn your business we think it’s important that both our clients and potential clients are aware of trends in getting things done and growing your business. One trend that is getting a lot of press these days is livestreaming. Livestreaming is not exactly a new idea. Skype has been around [...]

Increase Your Productivity with Livestreaming Apps 2017-03-14T09:49:59+00:00

This Message Will Self Destruct in 5 Seconds

  Security is a big concern for most companies. There are many ways your company's private data can be infiltrated, and it is important to always be diligent in protecting your company's data. Xerox PARC has been researching and developing some amazing new technologies that work with your smartphone to ensure you can securely track and even destroy some of your sensitive data after it leaves your physical location. To help businesses [...]

This Message Will Self Destruct in 5 Seconds 2017-03-14T09:50:17+00:00

Free Tools to Keep You Productive

In today’s society, productivity is becoming more and more important. The key reason for this is that effective use of time has become (in many cases) more valuable than money. Here at Smart Document Solutions of Arizona, we want you to be as productive as possible. We offer solutions that promote environmental sustainability, overall office savings and of course, increased productivity, all to help you achieve your goals. That being said, we [...]

Free Tools to Keep You Productive 2017-03-14T09:50:22+00:00

When Will Android’s Security Flaws Inflict Pain on Your Business?

With the widespread adoption of bring your own device (BYOD) policies sweeping through the state, and the security threats those devices pose, it's crucial that you focus on the security of your hardware, your network, and your employees understanding of your company's security policies. With 80% of the world's smartphone users now on the Android platform, this makes adopting and understanding a security policy more important than it has ever been. Android [...]

When Will Android’s Security Flaws Inflict Pain on Your Business? 2017-03-14T09:50:26+00:00

Amazing Arizona Photography

Arizona has some amazing landscapes and opportunities to capture true works of art. Check out these breathtaking captures from some truly inspiring local artists. Remember if you are looking to print beautiful works of art on the highest quality printers, you know where to reach us. Grand Canyon by Ryan Fitzgerald   Usery Mountain by April Goldian   Canyon Lake by Brad Rogers   Red Mountain by Gerry Groeber   Arizona Clouds [...]

Amazing Arizona Photography 2017-03-14T09:50:33+00:00

Telecommuting in Arizona

Back in the day, working life was pretty simple. You commuted to a job which could take thirty minutes to an hour one way. You worked your eight-hour shift and then you commuted back home. In the mid 90's a thing called the Information Superhighway, or internet, began to get popular. I think Al Gore invented it, or maybe Xerox invented the internet, or maybe it was DARPA. Either way, the interwebs [...]

Telecommuting in Arizona 2017-03-14T09:50:38+00:00

Maybe HP’s Ex-CEO Should Have Used a Xerox

i·ro·ny noun a state of affairs or an event that seems deliberately contrary to what one expects and is often amusing as a result. Carly Fiorina, the former CEO of Hewlett Packard (HP) accidentally, and quite ironically, forgot her notes on a printer. The page read: "Hillary Clinton lies about Benghazi, she lies about emails. She is still defending Planned Parenthood, and she is still her party’s frontrunner — 2016 is going [...]

Maybe HP’s Ex-CEO Should Have Used a Xerox 2017-03-14T09:50:42+00:00

How to Save Money on Your Printing Costs with Managed Print Services

The worldwide enterprise print market is expected to total $172 billion in 2015 alone. Do you understand the total cost of printing in your Arizona operation? Do you have the experience and knowledge to control your print spending? Don’t panic, most companies don’t have these skills or knowledge. The average employee costs a business $520.00 per year in printing costs, so if you have 100 employees that’s $5,200.00 per year in printing [...]

How to Save Money on Your Printing Costs with Managed Print Services 2017-03-14T09:50:56+00:00

How to Network Like a Pro

Networking is one of the most essential skills for small business owners. Communication and strong presence in the small business ecosystem are essential and will help you along your way to building what Karen Joseph of Seven Networking says is crucial, strong relationships with other professionals from different groups, nationalities and fields of interest. I remember clearly my first networking event. It was in Dublin, Ohio and I heard about this obscure [...]

How to Network Like a Pro 2017-03-14T09:51:01+00:00

How to Remember People’s Names

One of the most important things you can do when networking is to remember the names of the people you meet. Do you really care if someone calls you John when your name is Mike? Or Joan when your name is Betsy? Well of course you do. It’s been proven several times that one’s own name is one of the sweetest sounds another person can hear. “A person’s name is to him [...]

How to Remember People’s Names 2017-03-14T09:51:07+00:00

Why Your Company Needs a Security Policy

Your company’s information is proprietary and it’s worth protecting. Many companies spend money on a security system for their building, they backup their data and store it offsite or they pay a company to come in and shred the data for them, in order to keep the information from ending up in the wrong hands. These automated systems are always there to protect your data, but your employees may be unaware of [...]

Why Your Company Needs a Security Policy 2017-03-14T09:51:12+00:00

5 Coldest Treats for Lunchtime in Old Town Scottsdale Near Top Growing Companies

The Old Town district of Scottsdale is home to many fast growing companies such as Yelp, Weebly, Integrity Engineering & Design (#1050 on the 2014 Inc 5000) and more. Keep in mind Smart Document Solutions will be there to help with any and all of your document and copier needs at a cool and affordable price, But when you just need a break from the 110+ degree heat, rely on this list [...]

5 Coldest Treats for Lunchtime in Old Town Scottsdale Near Top Growing Companies 2017-03-14T09:51:17+00:00

Top 5 Things Productive People Do Each Day

We all want to get more things done in less time. With all the distractions we have each day that is an increasingly more difficult aspect of our careers to work on. After having a couple kids and taking on more work than ever before, here are the top 5 things I do each day to ensure maximum productivity and minimum insanity. 1. Stick to a Sleep Schedule We all know that [...]

Top 5 Things Productive People Do Each Day 2017-03-14T09:51:22+00:00

See How Xerox Saved Allegiance Health $20,000 Per Year

Allegiance Health is a 411-bed regional health system based in south central Michigan. Like all hospitals, Allegiance Health relies on hundreds of forms to manage its operations and maintain regulatory compliance.   The Challenge Over time, however, these forms began to cause major management problems. Too many forms and form versions were in distribution, so employees often didn’t know which ones to use. And some of the forms were inaccurate or outdated, [...]

See How Xerox Saved Allegiance Health $20,000 Per Year 2017-03-14T09:51:28+00:00

Why Integrated Security is Important for Your Company

Do you think confidential information is protected by your company’s IT security policy? Think again. A new survey commissioned by Xerox and McAfee, reveals that more than half (54%) of employees say they don’t always follow their company’s IT security policies (33%) or aren’t even aware of the policies (21%) — leaving the security of your customer’s data, credit card numbers, financial reports, HR and tax documents, and more at risk. According to the [...]

Why Integrated Security is Important for Your Company 2017-03-14T09:51:32+00:00