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So far Terry has created 25 blog entries.

Will the Productive Healthy Worker Please Stand Up

For a growing number of people, the question of which Herman Miller ergonomic chair to sit in has become irrelevant. Instead, they’re shopping for a good pair of supportive shoes and a comfortable fatigue mat. That’s because instead of sitting at their desk all day, they’re standing up. Driven by a growing body of research highlighting the dangers of our sedentary lifestyles (and sitting in particular), standing desks have become something of a trend in the past few years. Standing desks got their big break in 2005 when the New [...]

Hard Work Beats Talent on the Road to Success

Talent alone won’t get you very far. The smartest kid in the class might have an easy time getting the grades she needs to get into a top-tier school like MIT. But once she’s there, everyone is at least as smart as she is. Some are much smarter. The only way to stand out and excel in that environment is to work harder than anyone else. In an interview for CBS, Will Smith explained his own success in exactly those terms: "I've never really viewed myself as particularly talented. I've [...]

How to Encourage Creativity and Sharing for More Productive Meetings

We all know that meetings can be tedious, tiring, and ineffective at resolving the problems our businesses are facing. We need creativity and openness, and what we get instead is disinterested yawning and unhelpful criticism. In many cases, however, this unfortunate situation can be improved with some strategic adjustments to our usual meeting routines. Encouraging Participation First and foremost, allow people to share ideas without fear of criticism or interruption. Managers or other employees who respond negatively to “bad” ideas discourage people from sharing their ideas at all. Many people [...]

Things to be Thankful For in Arizona

The New York Times says that expressing gratitude makes people happier, so we thought we’d provide you with a brief list of wonderful things to be grateful for in Arizona this holiday season. Being a local Arizona company, the amazing winter weather here has to be near the top of the list. While much of the rest of the country is pulling on their long johns and preparing to hibernate, Phoenicians are happily heading for their patios and firing up the grill. There’s nothing quite like a gorgeous fall day, [...]

Why Supporting Local Companies Matters

Small, local businesses are the heart of the American economic engine. They provide the majority of jobs in the US and play key roles in maintaining and improving the communities we live in. In case that’s not enough, here are five major reasons to make supporting local Arizona companies a personal priority: Supports our local economy It’s a common refrain, but dollars spent at locally owned businesses are more likely to stick around to be spent or reinvested in the local economy. Local businesses are more likely to work with [...]

What is Office Automation?

Here at Arizona Smart Document Solutions we focus on office automation for our clients daily. But you may ask, what is Office Automation…really? Smart Office Office automation refers to the hardware and software for your computers, printers, smartphones and other gadget. More specifically it refers to how we use these tools to digitally create, collect, store, manipulate, and relay office information needed for accomplishing basic tasks and saving on time and money. These savings in turn translate to a more productive workforce and a better bottom line. This can be [...]

How to Have a More Engaged Audience in Office Meetings Using the ICAP Framework

What is Audience Engagement? According to a study commissioned by The San Francisco Foundation and Grants for the Arts, audience engagement is defined as a creating and delivering experiences that have an impact on the participants. So why is engagement important? If the participant experiences more of your presentation, rather than daydreaming, thinking about problems, etc, the more engaged they are. Seems like an obvious statement right? So what are some tools we can use to engage with our audience for more productive office meetings and presentations? ICAP Framework The [...]

How to Scan to Gmail with a Xerox WorkCentre

We have been hearing this question a lot lately: “How do I get the WorkCentre copier to scan to a gmail account?” First, make sure that IMAP and POP For All Mail are enabled in the settings section of your Gmail account. POP and IMAP is what allows you to download messages from Gmail's servers onto your computer so you can access your mail with a program like Microsoft Outlook or Mac Mail, even when you aren't connected to the Internet. Sign in to Gmail. Click the gear icon in [...]

How to Find and Use a Virtual Assistant to be More Productive

Here at Smart Document Solutions we like to help keep our clients productive. In case you haven’t noticed, more and more people are working from home or virtually. 10-20 years ago the vast majority of people commuted anywhere from 10 minutes to an hour – or more – one way. Today that is not necessarily the case. Included in the growing numbers of virtual workers are Virtual Assistants. A virtual assistant (V.A.) is someone who, “is generally self-employed and provides professional administrative, technical, or creative (social) assistance to clients remotely [...]

How to Manage Your Email More Efficiently to Increase Your Productivity

Have you opened your email inbox lately? Lord knows there have been days, weeks, and even months where I have avoided my email inbox as if were radioactive. Others, check their email inbox hour by hour or even worse, minute by minute.   Here at Smart Document Solutions – part of our mission is to make you more productive in the office so you can live your life. Email, a tool for work that began as a convenience has evolved into an annoyance and even a huge distraction for some. [...]